Purchasing

Forms


Download the W-9 Form Request for Taxpayer Identification.

Terms & Conditions for Vendors


General


The vendor agrees to protect, defend, and save harmless Hopewell Township Fire District Number 1 against any damage for payment for the use of any patented material, process, device or article that may enter into the manufacture, construction, or form any part of the materials or services covered by this order; and the vendor agrees further to indemnify and save harmless Hopewell Township Fire District Number 1, its officers, agents and employees from suits or actions of every nature and description brought against it for, or on account of any injuries or damages received or sustained by any party or parties, by, or from any of the acts of the vendor, his servants or agents. In case of default by the vendor, Hopewell Township Fire District Number 1 may procure the goods or services covered by this order from other sources and hold the vendor responsible for any excess occasioned thereby.

Quality


All materials or services furnished on this order must be as specified, and subject to our inspection and approval within a reasonable time after delivery at destination. Materials or services, other than those specified in this order must not be substituted without written authorization from the Hopewell Township Fire District Number 1. Material rejected will be returned at the vendor's risk and expense.

Quantity


The quantity of material ordered must not be exceeded without written authorization being first obtained from Hopewell Township Fire District Number 1.

Packing


Damage to any material in transit will be charged to the vendor. Packages must be marked plainly with shipper's name and Hopewell Township Fire District purchase order number. No charges are allowed for boxing or crating unless previously agreed upon in writing.

Delivery

All materials must be shipped F.O.B. Destination. We pay no freight or express charges, except by previous agreement. If specific purchase is negotiated on the basis of F.O.B. shipping point, Vendor is to prepay shipping charges and add to invoice. Deliveries shall be made to
201 Washington Crossing-Pennington Road Titusville, New Jersey between 8 a.m. and 4 p.m. Monday to Friday inclusive, unless otherwise stated.

Responsible Bidder


Failure of a Bidder to execute a purchase order awarded to him or to comply with any of the terms and conditions therein may disqualify him from receiving future orders.

Payment


Claims are payable only on Hopewell Township Fire District  voucher form. There is a voucher section on each purchase order. Once completed delivery is made, vendor should sign in ink and return signed voucher to the ship to address on the front of the purchase order.

Taxes


Hopewell Township Fire District Number 1 is a tax-exempt local government and taxes shall not be included in any invoices. Tax Identification Number 22-2947805

New Jersey Business Registration Certificate


  1. NJ.S.A 52:32 to 44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract; the contractor shall provide written notice to its subcontractors and suppliers to submit proof of business registration to the contractor;
  2. Subcontractors through all tiers of a project must provide written notice to their subcontractors and suppliers to submit proof of business registration and subcontractors shall collect such proofs of business registration and maintain them on file;
  3. Prior to receipt of final payment from a contracting agency, a contract must submit to the contracting agency an accurate list of all subcontracts and suppliers or attest that none was used;
  4. During the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all subcontractors and their affiliates that they must collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State. A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirement is available by calling 609-292-9292.